AI implementation for SMEs, phase by phase.

An AI project with me has four phases, from the AI Process Audit to a system that runs every day. Before each phase you know what it costs and what I need from you.

Request the AI Process Audit

1,250 euro excl. VAT✦Money back if the report finds no opportunity that pays for itself within a year

How I work, in short

Diginesso is the sole proprietorship of Wesley Beerendonk, a Dutchman who lives in Riparbella near Pisa. I build AI agents, process automation, integrations and custom software for small and mid-sized businesses in the Netherlands, Germany and Italy. I also work for companies from outside the EU that are setting up in Europe and need systems built with the GDPR and the EU AI Act in mind. An AI project with me runs in four phases: the AI Process Audit (1 to 2 weeks, 1,250 euro excl. VAT), a first version on your own data (2 to 4 weeks), going live with monitoring (2 to 6 weeks), and ongoing maintenance as your business changes. If the first version misses the score we agreed beforehand, we stop and you pay for that phase only.

From start to live: 5 to 12 weeks
Fixed price per phase
Maintenance: one month’s notice
Accounts in your name

Why in phases

You decide
at every step.

Anyone implementing AI in a small or mid-sized business hits the same problem sooner or later. A system that reads one tidy invoice correctly is quick to build. It gets harder when a hundred cases come in every day and each one is slightly different. That is why, at the end of every phase, I measure whether the system does what we agreed.

The four phases

How does an AI project work?

Every phase ends with something you can judge for yourself. The price is fixed before the phase begins.

AI Process Audit

1 to 2 weeks

I watch how the people who do the work handle it and see where it gets stuck. Then I calculate how much time and money is tied up in it and what it costs to fix. Sometimes automation does not pay off. If so, the report says it, and we stop there.

What you get. A report listing the opportunities, ranked by what they deliver, each with the calculation behind it and an estimate of the build cost. The report is yours, even if you go on to build with someone else.

Guarantee. If the report names no opportunity whose calculated benefit over twelve months exceeds 1,250 euro, you get your money back. An email is enough, up until you approve the report. The report counts as approved if I hear nothing from you 14 days after sending it.

All about the AI Process Audit

First version on your data

2 to 4 weeks

I build the part that takes up the most time, on your own data and connected to your own systems. Almost anything works on made-up examples. You only see what the system can do once it runs on your real emails and scans. Every week I show you where things stand, and you can try it yourself.

What you get. A working first version, with the numbers: how often it gets it right and what happens when it gets it wrong.

Stop point. Before we start, we agree the score the first version has to reach, for example nine out of ten invoices right. If it falls short, we stop and you pay for this phase only.

Live and monitored

2 to 6 weeks

Now I build it out so it also handles the messy cases, such as a scan that is only half legible. I connect it properly to your software and add monitoring that alerts me if it stops or starts to drift. For the first few weeks it runs alongside your current way of working.

What you get. A system that runs every day, with a switch to pause it. Anyone who accesses it is recorded in a log. At handover I put in writing the quality I measured and the cases where it goes wrong. Where a mistake can do damage, a person still takes the final step.

Going live. It only goes live once you say it can. Until then you can go back to your old way of working.

Growing with you

ongoing

Your business changes, and the system has to keep up. If a supplier changes the layout of its invoices, I adjust the system. When automating the next process pays off, I take that on too.

What you get. Monitoring and repair of what I built, with no separate bill for repairs. If you switch to a different software package yourself, adapting the system is priced separately in advance, like any extension.

Cancelling. Maintenance runs month to month, with one month’s notice. What you take with you when you stop is described below under ownership.

What I build in phases 2 and 3AI agents Process automation Integrations Custom software

Cost and duration

What does an AI project cost and how long does it take?

You start with the AI Process Audit at 1,250 euro excl. VAT. After that you get a fixed price for each phase. From the start to a system that runs every day takes 5 to 12 weeks. What the build costs depends on the job: a small integration is a very different job from a system that runs your entire production.

Duration, your input and price per phase
Phase	Duration	What you do	What it costs
AI Process Audit	1 to 2 weeks	A conversation of about two hours, and letting me watch how the process runs.	1,250 euro excl. VAT. If the build assignment is agreed within 3 months of the report date, the full amount comes off the first invoice of the build.
First version on your data	2 to 4 weeks	Supplying real examples, the messy ones included, and arranging access to the systems involved. After that, half an hour a week to review progress.	Fixed price, known before the phase begins.
Live and monitored	2 to 6 weeks	Someone who knows the process well and checks during the first weeks that the results are right.	Fixed price, agreed in advance.
Growing with you	ongoing	Letting me know when something changes on your side.	Fixed monthly amount, one month’s notice. You pay for hosting, the database and AI model usage yourself, on your own accounts.

Everything we agree is covered by the terms of business. Updated 28 September 2026.

An invented example

An example: automating invoice processing in four phases

Below, a heating and plumbing installer goes through the four phases. I made up this company, and the numbers too.

Installer that retypes supplier invoices by handInvented example, not a client

AI Process Auditweeks 1 to 2
About four hundred invoices a month arrive by email, and someone in the office types them in by hand. I measure how long that takes and compare it with what a solution would cost.
First versionweeks 3 to 6
I build the data extraction and a draft ledger entry for the three biggest suppliers. The target is nine out of ten right, and it gets there. When it is unsure, a person checks.
Live and monitoredweeks 7 to 10
The other suppliers and the credit notes are added. For three weeks it runs alongside the manual work. The retyping only stops once the results are right.
Growing with youfrom week 11
One supplier starts sending its invoices in a different format. The monitoring spots it and I adjust the system. Next up are the job sheets.

What can go wrong in an AI project?

Every AI project has weak spots, and you would rather read about them here than halfway through. For each risk I say what I do about it.

The AI gets it wrong

The system hands every case it is unsure about to a person. You set how much uncertainty is allowed. I do not guarantee that every output of an AI model is correct. What I do is measure beforehand how often it gets it right on examples from your own work.

Your data is messier than expected

That comes to light in phases 1 and 2, while stopping still costs little. Sometimes cleaning up your data is a win in itself.

A supplier changes its invoice

The monitoring trips as soon as the results drift from normal. The repair falls under maintenance, so you get no separate bill for it.

It works, but nobody uses it

That is why someone from your side works with me in phase 2. If nobody has time for that, it is better to wait before building.

I am no longer around

I work alone, so this risk is real. The accounts for hosting, the database and the AI model are in your name, so whatever is running keeps running. The code sits in your own environment with documentation, so another developer can take it over.

It delivers less than hoped

After phase 2 you have in writing what the system handles. So you see early on if it falls short, and you can stop before the rest of the build begins.

Ownership

What I build for you becomes yours once the invoices are paid.

That applies to everything I make specifically for you: the source code, the integrations, the instructions for the AI model and the documentation.

The accounts are in your name

Hosting, the database and the AI model run on your own accounts. If you stop, you remove my admin access and everything keeps running.

You take everything with you

Within ten working days of the end I deliver an export of your database, the source code, the workflows (the steps that run on their own) and the documentation, at no cost. Within 30 days everything on my side is gone. The automatic backups expire after 90 days at the latest, and you get written confirmation of that.

My standard components

Components I use in every project stay mine. You get a perpetual, transferable licence to use them, so you can carry on without me.

I never use your data elsewhere

I never reuse your data, text or figures in other work. Your name, logo or a quote from you only appears on my site if you give separate written permission.

What happens at the end, in the terms

Wesley’s photo goes here

Who builds it

You work with me in every phase.

I am Wesley Beerendonk and I live in Riparbella, near Pisa. From the audit to the maintenance, I do the work myself. For specialist work, such as data analysis or design, I work with specialists. You will know in advance who is involved. I work remotely, by video call and email, in English, Dutch, German or Italian.

More about me and Diginesso

Questions

Frequently asked questions about an AI project

How do you implement AI in a small or mid-sized business?

Start with one process that comes up again and again, and first work out what it costs you today. At Diginesso that runs in four phases: an AI Process Audit, a first version on your own data, a system that runs live with monitoring, and after that maintenance and extension. Because each phase is agreed separately, you never commit to a build before you know what it will deliver.

How long does an AI project take?

Allow 5 to 12 weeks from the start to a system that runs every day. The AI Process Audit takes 1 to 2 weeks, the first version on your own data 2 to 4 weeks, and going live with monitoring 2 to 6 weeks. The pace depends mostly on how quickly I can get access to your systems and data.

What does an AI project cost?

At Diginesso a larger project starts with an AI Process Audit at 1,250 euro excl. VAT. For a small job we decide together whether you need one. What the build costs depends on the job: a small integration is a very different job from a system that runs your entire production. The report gives an estimate for each opportunity, and for every phase we agree a fixed price in advance. After that, maintenance is a fixed monthly amount with one month’s notice.

Do I have to commit to all four phases?

No. You can stop after the AI Process Audit, or after the first version. The report stays yours, even if you go on to build with someone else.

How much of my own time does an AI project take?

For the AI Process Audit, a conversation of about two hours, plus letting me watch how the process runs. During the first version you spend half an hour a week reviewing progress. After that you need one person who knows the process and checks during the first weeks that the results are right.

I already have an AI pilot that never went live. Can you pick it up?

Yes. We then start with an AI Process Audit of what is already there. The report tells you whether finishing it or starting over is faster and cheaper. Sometimes the honest answer is that you are better off leaving the existing work where it is.

What happens to my data during the project?

It stays yours. In a standard setup your database and files sit in Frankfurt, and every agent gets only the access its task needs. You choose which AI model reads your data. With a European model it stays within Europe. If personal data is involved, we first sign a data processing agreement under the GDPR, the contract that sets out how I handle that data. Every supplier and region is listed on the Secure and European page.

Is there a grant or tax incentive for this?

Sometimes, depending on the country your business is in. Several European countries support development work with a tax credit or a grant, often for the hours your own staff put in. I deliver the report and the project records in a form you can use to support an application. I am not a tax adviser and I guarantee no award, so check with your own adviser before you count on it.

Start with the AI Process Audit.

Tell me in a few sentences which work you want off your plate. You get a personal reply from me within one working day. After that we both know whether an AI Process Audit makes sense.

Request the AI Process Audit Send me a message